Case Study . Real Estate Fintech
How ZAPTA helped a US-based real estate fintech replace fragmented spreadsheets and disconnected tools with a unified, audit-ready transaction platform — onboarding 2,000 users and processing 5,000+ transactions in the first phase.
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Industry
Real Estate Fintech
Project type
Custom Web App
Plateform
Web · Cloud
Duration
6 Months
Engagement
Fixed Scope
Region
USA
Project snapshot
The challenge
Three structural problems holding back transaction velocity — each rooted in fragmented tooling rather than a lack of effort from the team.
Sellers, buyers, and Super Admins now share a single transaction record with role-based access. Status changes, checklist progress, and contract updates flow to every relevant stakeholder in real time.
Checklists were maintained by hand. Contracts were tracked through email. Brokers and admins had no reliable way to see who had completed what — or what was overdue.
Audit trails had to be assembled manually for each closing. Document errors were common, costly to fix, and visible only after the fact.
The solution
Four architectural decisions that turned a manual operation into a measurable one.
Sellers, buyers, and Super Admins now share a single transaction record with role-based access. Status changes, checklist progress, and contract updates flow to every relevant stakeholder in real time.
Brokers can create, edit, and share transaction checklists with granular access permissions. Notifications surface critical activities automatically — no chasing, no missed deadlines.
A dedicated Super Admin dashboard provides full control over user accounts, transaction monitoring, contract review, and FAQ management — with every action captured in the audit log.
Users can sign up via traditional registration or Google. Profile and password management is self-service. Permission boundaries are enforced at the API layer, not just the UI.
Client voices
Founder & CEO, DrBroker.com
Faster Transaction
Faster Transaction
Faster Transaction
Key features build
Six product capabilities delivered as part of the fixed-scope engagement — each tied to a measurable workflow improvement.
Results delivered
Four outcomes delivered across the first six months of production — measured against DrBroker’s pre-platform manual baseline.
With checklists, contracts, and notifications in one system, transactions stop stalling on missing handoffs. Closing cycle time dropped 30–40% against the manual baseline.
Single source of truth, version control, and automated validation eliminated the rework loop. Errors that used to surface at closing now get caught before they exist.
The platform processed over 5,000 transactions in the first phase — a volume the previous spreadsheet workflow could not have absorbed without breaking.
Active users onboarded
Every action lives in an immutable audit log. Compliance evidence is now produced as a continuous output of the platform — not assembled by hand at closing.
Fixed-scope delivery with a dedicated team of five. Weekly demos, no scope creep, and zero-downtime cutover from the legacy spreadsheet workflow.
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Stack
Modern, fintech-ready tools selected for transaction integrity, audit traceability, and rapid iteration.
How we worked
The same process ZAPTA applies to every engagement — adapted to DrBroker’s six-month, fixed-scope timeline.
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Address
144/2, Block B, Bankers Society Near DHA
Phase 4, Lahore, PK
Phone No 111-222-333
Address
144/2, Block B, Bankers Society Near DHA
Phase 4, Lahore, PK
Phone No 111-222-333
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